Don’t Make These Mistakes When You Hire A Wedding Photographer

Producing a wedding is an expensive thing. Having a budget is a very important aspect for this kind of production, but how do you build your budget? You will spend money on the venue, the decor, the dress, the catering, lights and DJ but non of this will stay. A day after the wedding all of that will find it’s place in memory. The only thing you get to keep from your wedding for generations to come are the pictures. The pictures are what you will share with your friends and show your grandchildren. Having a professional wedding photographer who knows how to bring out the magic is possibly the best investment you can make. This is where you should not be looking for the cheapest but for the best you can afford. Even if you stretch the budget a bit, or more, it will be quickly forgotten once the wedding is over. You will easily earn back the extra money but repeating the wedding with a better photographer will never be an option.

Here are a few things to look at when hiring a wedding photographer. Some common mistakes that couples can make. I hope this list helps you be more knowledgable and have a wonderful experience with your photographer, and of course have as a result some beautiful wedding pictures.

Gujarat wedding photograper

 Wedding Photography Tips

8 Mistakes Couples Make


Mistake #1: Prioritising products (Albums) over the quality of the photography

You might have a limited budget, and there is nothing wrong with that. This still does not mean you need to compromise on the quality of the pictures. There are ways to work around a small budget. For one, I believe it is better to have a bunch of great pics in the drawer than an album of mediocre images. Skip the album for now. Get the pictures and make an album later. Even if you make it a year later it is still fine. Relax and look at what is important. Focus on the quality of the photography rather than the products you get right now.

Mistake #2: Hiring two separate teams; one for the bride side and one for the groom’s

Why hire one good wedding photographer and his team and let them do their job if we can hire two teams for double the money and let them fight over space? Sounds crazy? Not in India, where this kind of a scenario happens quite often. The bride’s side would book their own photographer and the other family will book another, for their side of the family. Should I really explain why this is such a bad idea? Not to mention the terrible waste of money that could otherwise be used to hire a really fantastic photographer (for example), but the fact that both teams will find it difficult to perform their job. You will end up with two sets of OK pictures, full of photographers in the frame, rather than one great set of images for half the price. The pictures can of course be shared with both sides of the family, but then again… “my parents insisted”. Sigh.

Mistake #3: Asking for the raw files / all the images

A professional photographer needs to hand the client the very best shots, edited to the best possible standard. The photos that aren’t chosen to be edited are left behind for a reason. Your wedding photographer will take hundreds, maybe thousands of images on your wedding day. From these, he will select the very best, the ones that tell the story the best possible way,  the ones most flattering and have the most potential to make you happy. Editing this number of pictures is a hard job even with the latest culling softwares and post production ability. Unless you are an experiences visual artist, or have worked with photo editing before, it is most likely you do not have the same visual capacity of a professional photographer. You will not be able to see the gems hidden in the hay stack. There is nothing to be gained from wading through hundreds of unedited, sometimes dozens of the same pose with only very small differences.

“Asking a photographer to hand over a memory card, USB, or DVD of raw images is akin to asking an author to present you with their book in manuscript format: unedited, unformatted, and including the paragraphs and chapters that didn’t make it.” Daniela Bowker

As for RAW files. Have you asked yourself WHY you want them? The RAW is actually a digital negative that you are going to need an expensive software and technical expertise to turn into something usable. For many photographers, sharing these unprocessed files is something that they do not wish to do as they do not wish to have other edits to their images circulating the web and being presented under their name (see below under moral rights). The truth of the matter is that what the RAW are really useless for you. As a bride (and groom) you want great looking, fully edited, beautiful shots and not the negatives.

When you hire a pro what you are paying for is a final product, not all the rough sketches and process of work. Just like when you buy a book you do not get the drafts and deleted scenes, your photographer wants to give you a product that he/she is proud off, not an unfinished product.

In addition to that, being aware of copyright and intellectual property laws you might want to know that the RAW file is what your photographer might need if he/she ever wants to be able to prove that the image is indeed theirs. Which brings us to the next point;

Mistake #4: Mistaking © copyrights and usage rights

What is it that you are entitled to when you commission a photographer to shoot your wedding? Who owns the images? What rights do you have in your wedding images, and what rights, if any, does the photographer keep? To answer these important questions you need to first have a basic understanding of intellectual property rights and how they are different from usage rights. International copyright laws, as well as the Indian Copyright Act recognises the two following rights:

  1. Copyright is a legal right created by the law of a country, that grants the creator of an original work exclusive rights to its use and distribution, usually for a limited time, with the intention of enabling the creator to receive compensation for their intellectual effort.
  2. Moral rights are rights of creators of copyrighted works generally recognized in civil law jurisdictions and, to a lesser extent, in some common law jurisdictions. They include the right of attribution, the right to have a work published anonymously or pseudonymously, and the right to the integrity of the work.

Usage rights are something completely different. You hire a photographer to create work and in return for your investment you are entitled to certain rights in the images. In the case of your own wedding images these rights are usually limited to personal use. This means that you will be able to do whatever you want with the images as long as you do not use them for commercial purposes.

Many couples feel that as the pictures were taken at their wedding this means that they own the images. At the end of the day, all you really need is the usage rights. The photographer should still be able to be recognised as the creator of the work and keep his moral right. The photographer might want to use pictures from your wedding on his/her website for self promotion but will not be able to use images for any commercial use unless a model release is signed.

Mistake #5: Booking the photographer a room at a distant hotel

Booking the photographer a hotel room at a distant hotel might save you some money now but can result in some unwanted blunder and missed images. I always insist on staying in the same hotel as the couple so that I am easily available at unexpected moments. I also do not have to travel back and forth to my hotel when there is a couple hours break between the Mehendi and sangeet, and I do not have to carry my entire camera gear with me all the time. I can tell you horror stories about a great video team that traveled form France to a wedding in Udaipur but missed the first two hours of the reception at Jagmadir as they were booked at the Sheraton and not the Leela and the car just didn’t come for them. At the end of the day having your photographer with you serves everyone’s best interests.

Mistake #6: Allowing others to shoot at the mandap and interfere

Might be a bit difficult to do, but possible if you take control of your own wedding. Asking your guests in advance, maybe a note attached to the invitation, to let the photographers take the pictures and not come in the way would make a huge difference. Everyone has a camera today and this could easily be too much. It is critical during the actual wedding ceremony but less important during other events as the space is not limited. Try to ask your uncle with a camera to leave his camera at home and let the professional wedding photographer do the job he is paid to do.

honeymoon photography

Mistake #7: Skipping the fun couple shoot

You have traveled all the way to India for the wedding but did not plan to stay an extra day? You think posing for a couple shoot is lame and embarrassing? Do yourself the favour and do not skip the couple shoot. These will be pictures you will love to look at in a few years. Let yourself enjoy it. Stay the extra day. You will regret it if you don’t.

Mistake #8: Not signing a legal agreement/contract

Whatever you decide and agree on with your wedding photographer should be put down in writing in a legal contract. This will save a lot of misunderstandings and help sort out issues that could potentially arise at a later stage. The agreement should mention the agreed number of days/hours of work, the number of edited/unedited images, the maximum delivery time, liability, Force majeure, ownership of the images, usage rights, payment terms and more. Sample agreements for wedding photography services are easily available online. To help you get an idea of what to expect you can check out this contract for wedding photography services but there are more. A simple google search will give you surprising results.

Good luck and enjoy your wedding.

Here’s what to do next …

Let me know in the comments what you thought of this post and if you found it helpful. If you are a wedding photographer please share your own tips and things you feel can be helpful for couples planning to hire a wedding photographer in India or elsewhere.

Thanks for reading, and I’ll see you in the comments!


Sephi Bergerson is an international wedding photographer based in India since 2002. He  conducts regular workshops for professional wedding photographers in India and  is available for seminars and lectures on Indian wedding photography and destination wedding photography worldwide. Please feel free to contact us for further information.

12 replies
  1. Neejanand says:

    Yes…its well explained all tips.. like we have excellent venue, the decor, the dress, lights then if anyone do kind of mistake then wedding become worse … no meaning of spending so much.. good explanation for wedding planners and photographers… ….

  2. Ovie Onojedo says:

    very excellent information,this is not only for couples who want to book a pro for also for Pro photographers to learn from and i have learnt soooo much from you…your images are great.

  3. madhu says:

    The article posted by this photographer has problem with these 8 issues, so it seems he has put them in order to avoid,:
    Mistake #1: Prioritising products (Albums) over the quality of the photography
    probably this photographer has no intrest in makingn albumbs where there is little money and more headache, since it takes lot of pain in editing and creating the album
    Mistake #2: Hiring two separate teams; one for the bride side and one for the groom’s
    This photographer doesnt know about indian wedding, before wedding, there are many events happen at both bride and groom side, wedding is the only event which happens at one time, and even in wedding there are some events happens differently for both bride and groom side,

    Mistake #3: Asking for the raw files / all the images
    The photographer is scared of showing is RAW files, since they are totally manipulated
    The actual talent of photographer can be seen only in RAW files,
    not submitting RAW files will only uncover the truth of what all is madeup in editing

    Mistake #4: Mistaking © copyrights and usage rights
    Because the photographer has a problem in using the images for his own personal commercial purpose later on for publications and books, he thinks that copyright is an obligations,
    yes there should be an understanding before the shoot and not after the shoot,
    becuase the photographer has a problem in using the wedding images commercially, he wants to retain the copyrights.

    Mistake #5: Booking the photographer a room at a distant hotel
    Again some problem with hotel booking, All events happen in indian weddings before and well advanced and everyone knows at what time, just because the hotel is distant it should not be a reason for not covering or capturing the event properly its a Lame Excuse

    Mistake #6: Allowing others to shoot at the mandap and interfere
    Its a problem but that is where as a professional you need to show the excellence,
    in photojournalism there are many photographres but still some of them get the best shot
    that is where your experience in capturing lies, if you are not a professional you will tell the lame excuses that some one is disturbing me,
    its a public event, its better atleast in wedding where people if requested can move away, in news photography nobody even moves an inch, you need to go and get the image, that is where the real professionalism is, not a red carpet that everything is readymade and you just click the image…

    Mistake #7: Skipping the fun couple shoot
    The worst part is couple fun shoot, this is introuduced by some photographers from US, where there are not big events in their weddings, so in order to fill the albums they shoot the couples with posing, today this fun couple shoot as reached such an awkward stage, like all clients are started rejecting photographers for the couple shoot, what a rubbish,
    The couple shoot be fun and it should be natural, these moments has to be captured naturally
    the very feeling of wedding event is lost by this pre wedding and couple shoot,
    All the excitement of the newly wedded couple is lost with this one arranged shoot, it looks artifical and embracing for both the couple and the one who looks at the images,

    So the only advice i give is choose a photographer based on his earlier work, except the abov points and where the photographer particularly from the local photographer who had covered the every aspect of the wedding without losing any minor details,
    Never hire a photographer who is not from the local area, or the one who doesnot know about indian wedding, and the final most important aspect is

    The Budget , dont pay huge amounts of money, just hire a team of photographers 2 or 3, so that they cover each and every aspect and with a minimum budget not in Lakhs,if anyone is charging in lakshs then definitely he is fooling you, a good photographer is not worth morth than 25 K of ruppees, in India.
    Just Collect all the images ask the photographer to shoot in RAW and
    find a good photo editor, he will make magic and create wonderull images,
    The First thing you have to do is to make your WEDDING ALBUM Immediately.

  4. madhu says:

    I dont agree with any of them, because these are from a photographer who doesnot know much about indian weddings, hiring two photographers from bride and bridegroom side is very important, since there are many things to cover, not just wedding, wedding can be done by any photographer like you if you can pay a couple of thousands of ruppees.. and the worst thing is the couple shoot which is not at all necessary, its very awkward to make them pose, this is just borrowed, where there is not much traditional events happen in weddings in US, so they just take the couple shots to fill the album or make it look to complete wedding shoot, Indian weddings are totally different and they are only know very well to indian photographers, arranged shots of so called fun couple shoots are day by day becoming vulgur and awkward, i dont understand how you make them pose, wedding photography should be as natural as possible, and should be captured those moments which occur naturally not artificailly created by fun couple shoots…and the most important is the so called high profile wedding photographers who charges huge amounts of money are waste and uselss, Just pick a photographer who covers all the events without missing anything, since its digital today’s photographer shoots hundreds of images, just insists for RAW files and you find a nice photo editor who can make magic out of these images, there is nothing great about these high profile so called photographers who charges lakhs of ruppees, its waste of money to hire such photoraphers instead hire a team of photographers who covers everything in much lesser and lesser price, and stil can make finest images through photo editing….

  5. swapnil shahane says:

    Beautifully written & explained. I am going to link this article whenever client needs enlightenment :)
    Kudos to Sephi :D

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